How to embed fonts with PS export PDF

When exporting PDFs in Photoshop, to avoid font display problems, fonts need to be embedded correctly. Method 1: Use the Fonts tab of PDF Settings in the Save As function, select Embed All Fonts (ensure all fonts are embedded) or Embed Subset Fonts (embed only used glyphs). Method 2: Use Acrobat Pro post-processing, select "File" > "Properties" > "Font", and select the Embed Font option. If the file size is sensitive, it is recommended to choose the appropriate embedding method for different office scenarios.

When exporting PDF on PS, ensuring font embedding is a headache for many people. The files you have worked hard to type, but when they hit other people's computers, the fonts are beyond recognition. That feeling is simply crazy! This is actually related to the font processing mechanism of PDF. PDF itself does not store font files directly, but stores font description information. If your PDF does not have fonts embedded, then the software to open the PDF needs to search for the corresponding fonts in the system to display them. If the system does not have the same font installed, there will be font replacement problems, resulting in typography disorder.

So, the key is how to correctly embed fonts. Export PDFs in Photoshop, you have to pay attention to a few things.

Method 1: Use the font embed option in the "Save as" function

In Photoshop, select File > Export > Export as PDF. In the dialog box that pops up, you will see a "PDF Settings" option. Click it to find the Fonts tab. There are usually several options here:

• Embed all fonts: This is the easiest and crude way to ensure that all fonts are embedded in PDF. The disadvantage is that the generated PDF file will be relatively large. Suitable for situations where file size is not sensitive and all fonts need to be displayed accurately, such as important design manuscripts or formal printed documents.
• Embed subset fonts: Only embed the actual glyphs used in the document, and the file size will be much smaller than embedding all fonts. If your document only uses a few words, this option is very suitable. But if your document uses a lot of text, you may need to check it carefully to avoid missing fonts.
• Not embed fonts: This option will minimize PDF files, but also have the greatest risk. This option is not recommended unless you are very sure that the receiver has all the fonts you are using.

After selecting the appropriate option, click "OK" to save the PDF. One pitfall to be noted here: some fonts themselves prohibit embedding, and even if you choose "Embed All Fonts", these fonts may not be embedded. This is usually due to copyright restrictions. In this case, you may need to change the font.

Method 2: Use Acrobat Pro for post-processing

If you have exported PDFs without embedded fonts, don't worry, there are remedies. Adobe Acrobat Pro (paid software) can edit existing PDFs, including the function of embedding fonts. Open your PDF file, find File > Properties, and in the Fonts tab, you can choose to embed fonts. Similarly, there are options for "Embed All Fonts" and "Embed Subset Fonts" here, just select the one that suits your situation. The advantage of this method is that it can be adjusted after exporting, which is convenient and fast. But only if you own Acrobat Pro.

Suggestions for different office scenarios:

• Important design manuscripts and prints: Be sure to select “Embed All Fonts” to ensure a consistent visual effect. File size is not a major consideration.
• Daily office documents: You can select "Embed subset fonts" or "Embed all fonts" according to actual conditions. If the file size is too large, you can consider compressing the PDF.
• Network sharing documents: In order to reduce file size and improve loading speed, it is recommended to use "embed subset fonts". If possible, try to use common fonts in the document to reduce the need for font embedding.

Remember, choosing the right font embedding method can effectively avoid font display problems and improve your work efficiency. Only by mastering these skills can you truly master office software and make your work more effective with half the effort!

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