Home Software Tutorial Office Software 4 ways to encrypt Word documents

4 ways to encrypt Word documents

Jun 01, 2024 pm 09:51 PM
Encrypt Word document

Word Document Encryption Protection Guide When working with sensitive Word documents, it is necessary to protect their contents from unauthorized access and modification. PHP editor Xinyi introduces to you four effective ways to encrypt and protect Word documents. This article explains each method in detail, including steps and considerations. By reading this article, you will learn how to protect your documents and ensure their confidentiality.

1. The document can be edited, but the format cannot be modified

Allow others to edit the document, but cannot modify the format. We can do this by setting a "restriction password":

First, after opening the Word document, click [Restrict Editing] in the menu tab [Review] list;

4 ways to encrypt Word documents

After the [Restrict Editing] interface appears, check [Restrict formatting to the selected style], and then click [Yes, start forced protection]. After the dialog box pops up, enter the password you want to set in the password field, and finally Click [OK] to set it up.

4 ways to encrypt Word documents

After the setting is completed, you can see that the tabs related to format are gray and cannot be clicked.

4 ways to encrypt Word documents

If you no longer need to set protection, you only need to click the menu tab [Review] - [Restrict Editing] again, and then click [Stop Protection] on the page. After the dialog box pops up, enter the originally set value in the password field. password, and then click [OK] to remove the password restriction.

4 ways to encrypt Word documents

2. The document can be viewed, but the document cannot be edited

If you only allow others to view the Word document, but cannot make any edits to the document, you can also use "restrict password" to achieve this.

First, after opening the Word document, click the menu tab [Review]-[Restrict Editing];

Then in the [Restrict Editing] interface, check [Allow only this type of editing in the document], and select [Do not allow any changes (read-only)] in the drop-down list, and then click [Yes, start force Protect】;

After the dialog box pops up, enter the password you want to set in the password field, and finally click [OK] to set it.

4 ways to encrypt Word documents

If you no longer need to set up protection, you only need to follow the cancellation method of "Method 1" to cancel it.

3. The document can be opened only by password

If you want to protect the document from being viewed at will and the document can only be opened through a password, we can set an "open password".

First, open the Word document, click the menu tab [File], and then click [Information] - [Protect Document] - [Encrypt with Password];

4 ways to encrypt Word documents

After the dialog box pops up, enter the password you want to set in the password field, click [OK] and enter it again. The "Open Password" of the Word document will be set.

4 ways to encrypt Word documents

Subsequently, whenever you open a Word document, a dialog box will pop up, prompting you to enter a password to open the document.

4 ways to encrypt Word documents

If password protection is no longer required, how can I cancel it?

First, open the Word document with a password, then follow the set operation process and click [File] - [Information] - [Protect Document] - [Encrypt with Password];

After the [Encrypted Document] dialog box pops up, you can see that there is already a password in the password field. This is the originally set password. Select and delete the password, and then click [OK]. The "Open Password" of the Word document will be released. Now, when you open the document again, you don’t need to enter the password.

4 ways to encrypt Word documents

It should be noted that whether it is "restrict password" or "open password", remember to remember or save the password after setting it. Because if you forget the password, you will not be able to edit or open the Word document, and there is no "" in the Word document. Forgot Password" related options.

What should I do if I accidentally forget it? In this case, we need to use other tools to help.

For example, the Pepsi Niu Word Password Recovery Tool used by the editor has two functional modules that can solve the above problems.

The [Retrieve Password] module provides 4 methods to retrieve the "open password" of a Word document; the [Remove Restriction] module can directly remove the "restriction password" of a Word document without a password.

4 ways to encrypt Word documents

4. Use "read-only mode" to prevent documents from being changed at will

If you want to prevent the document from being changed at will, you can set a "read-only" password, so that the document can be edited and modified only by entering the password, otherwise it will be opened in "read-only mode".

First, after opening the Word document, use [File]-[Save As] to bring up the [Save As] dialog box, and then click [General Options] in the [Tools] list;

4 ways to encrypt Word documents

After opening the [General Options] dialog box, enter the password you want to set in the [Password when modifying file] column, click [OK] and save, the "read-only mode" password of the Word document will be set. .

4 ways to encrypt Word documents

Open the Word document again, and a dialog box will pop up, prompting that you need to enter a password to modify the file, otherwise it will be opened in read-only mode.

4 ways to encrypt Word documents

If you no longer need the "read-only mode" later, you only need to save the Word document as a new document, but you need to modify the file name or modify the save address when saving.

Today’s sharing is here, I hope it will be helpful to everyone!

The above is the detailed content of 4 ways to encrypt Word documents. For more information, please follow other related articles on the PHP Chinese website!

Statement of this Website
The content of this article is voluntarily contributed by netizens, and the copyright belongs to the original author. This site does not assume corresponding legal responsibility. If you find any content suspected of plagiarism or infringement, please contact admin@php.cn

Hot AI Tools

Undresser.AI Undress

Undresser.AI Undress

AI-powered app for creating realistic nude photos

AI Clothes Remover

AI Clothes Remover

Online AI tool for removing clothes from photos.

Undress AI Tool

Undress AI Tool

Undress images for free

Clothoff.io

Clothoff.io

AI clothes remover

Video Face Swap

Video Face Swap

Swap faces in any video effortlessly with our completely free AI face swap tool!

Hot Tools

Notepad++7.3.1

Notepad++7.3.1

Easy-to-use and free code editor

SublimeText3 Chinese version

SublimeText3 Chinese version

Chinese version, very easy to use

Zend Studio 13.0.1

Zend Studio 13.0.1

Powerful PHP integrated development environment

Dreamweaver CS6

Dreamweaver CS6

Visual web development tools

SublimeText3 Mac version

SublimeText3 Mac version

God-level code editing software (SublimeText3)

How to Create a Timeline Filter in Excel How to Create a Timeline Filter in Excel Apr 03, 2025 am 03:51 AM

In Excel, using the timeline filter can display data by time period more efficiently, which is more convenient than using the filter button. The Timeline is a dynamic filtering option that allows you to quickly display data for a single date, month, quarter, or year. Step 1: Convert data to pivot table First, convert the original Excel data into a pivot table. Select any cell in the data table (formatted or not) and click PivotTable on the Insert tab of the ribbon. Related: How to Create Pivot Tables in Microsoft Excel Don't be intimidated by the pivot table! We will teach you basic skills that you can master in minutes. Related Articles In the dialog box, make sure the entire data range is selected (

You Need to Know What the Hash Sign Does in Excel Formulas You Need to Know What the Hash Sign Does in Excel Formulas Apr 08, 2025 am 12:55 AM

Excel Overflow Range Operator (#) enables formulas to be automatically adjusted to accommodate changes in overflow range size. This feature is only available for Microsoft 365 Excel for Windows or Mac. Common functions such as UNIQUE, COUNTIF, and SORTBY can be used in conjunction with overflow range operators to generate dynamic sortable lists. The pound sign (#) in the Excel formula is also called the overflow range operator, which instructs the program to consider all results in the overflow range. Therefore, even if the overflow range increases or decreases, the formula containing # will automatically reflect this change. How to list and sort unique values ​​in Microsoft Excel

If You Don't Rename Tables in Excel, Today's the Day to Start If You Don't Rename Tables in Excel, Today's the Day to Start Apr 15, 2025 am 12:58 AM

Quick link Why should tables be named in Excel How to name a table in Excel Excel table naming rules and techniques By default, tables in Excel are named Table1, Table2, Table3, and so on. However, you don't have to stick to these tags. In fact, it would be better if you don't! In this quick guide, I will explain why you should always rename tables in Excel and show you how to do this. Why should tables be named in Excel While it may take some time to develop the habit of naming tables in Excel (if you don't usually do this), the following reasons illustrate today

How to Format a Spilled Array in Excel How to Format a Spilled Array in Excel Apr 10, 2025 pm 12:01 PM

Use formula conditional formatting to handle overflow arrays in Excel Direct formatting of overflow arrays in Excel can cause problems, especially when the data shape or size changes. Formula-based conditional formatting rules allow automatic formatting to be adjusted when data parameters change. Adding a dollar sign ($) before a column reference applies a rule to all rows in the data. In Excel, you can apply direct formatting to the values ​​or background of a cell to make the spreadsheet easier to read. However, when an Excel formula returns a set of values ​​(called overflow arrays), applying direct formatting will cause problems if the size or shape of the data changes. Suppose you have this spreadsheet with overflow results from the PIVOTBY formula,

How to Use the PIVOTBY Function in Excel How to Use the PIVOTBY Function in Excel Apr 11, 2025 am 12:56 AM

Quick Links The PIVOTBY Syntax

Excel MATCH function with formula examples Excel MATCH function with formula examples Apr 15, 2025 am 11:21 AM

This tutorial explains how to use MATCH function in Excel with formula examples. It also shows how to improve your lookup formulas by a making dynamic formula with VLOOKUP and MATCH. In Microsoft Excel, there are many different lookup/ref

How to change Excel table styles and remove table formatting How to change Excel table styles and remove table formatting Apr 19, 2025 am 11:45 AM

This tutorial shows you how to quickly apply, modify, and remove Excel table styles while preserving all table functionalities. Want to make your Excel tables look exactly how you want? Read on! After creating an Excel table, the first step is usual

How to Use Excel's AGGREGATE Function to Refine Calculations How to Use Excel's AGGREGATE Function to Refine Calculations Apr 12, 2025 am 12:54 AM

Quick Links The AGGREGATE Syntax

See all articles