How to flip data in Excel columns and rows (vertically and horizontally)

This tutorial demonstrates several efficient methods for vertically and horizontally flipping tables in Excel, preserving original formatting and formulas. While Excel lacks a direct "flip" function, several workarounds exist.

Flipping Data Vertically

Several techniques allow for vertical flipping of Excel columns:

Method 1: Using the Sort Feature (Simple, for unsorted data)

1. Insert a helper column next to the target column, filling it with sequential numbers (using autofill: type '1' in the first cell, '2' in the second, then double-click the bottom-right corner of the selection to auto-populate).
2. Sort the helper column in descending order (Data tab > Sort & Filter > Sort Largest to Smallest). This simultaneously reverses the order of the original column's data.
3. Delete the helper column.

This method extends easily to entire tables. If a "Sort Warning" appears, select "Expand the selection" before sorting.

Method 2: Using Formulas (Advanced, for preserving formulas)

The formula =INDEX($A$2:$A$7,ROWS($A$2:$A$7)-ROW() ROW($A$2)) (adjust the range as needed) cleverly uses INDEX and ROWS to reverse a column's order. This method is particularly useful for preserving existing formulas within the data.

To replace formulas with values after using this method, copy the formula cells, select the destination, and use the keyboard shortcut Shift F10 then V (Paste Special > Values).

Method 3: Using VBA (Programmatic, for multiple columns)

A VBA macro provides a powerful solution for flipping multiple columns simultaneously. The provided macro allows selection of the range to be flipped. Remember to save the workbook as a macro-enabled workbook (.xlsm).

Method 4: Using a dedicated tool (Easiest, for preserving formatting and formulas)

Specialized Excel add-ins offer a "Flip" function that handles formatting and formula adjustments automatically, simplifying the process considerably. The example shows this method.

Flipping Data Horizontally

Flipping data horizontally requires a slightly more complex approach:

Method 1: Transpose, Sort, Transpose (Manual, for simple data)

1. Transpose the table (Paste Special > Transpose) to switch rows and columns.
2. Add a helper column and sort as in the vertical flip method.
3. Transpose the table back to its original orientation. Note: Formulas might break during this process.

Method 2: Using VBA (Programmatic, for preserving formulas)

A VBA macro can efficiently flip rows horizontally, preserving formulas. The provided macro handles the process directly.

Method 3: Using a dedicated tool (Easiest, for preserving formatting and formulas)

Similar to vertical flipping, a dedicated tool simplifies horizontal flipping while maintaining formatting and formulas.

Choose the method that best suits your needs and Excel proficiency. For complex tables with formatting and formulas, a dedicated tool or VBA macro is recommended.

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