How to share Outlook calendar with Google

This article details three methods for sharing your Outlook calendar with your Google account: sharing via invitation, publishing the calendar online, and importing an iCalendar file. While seemingly straightforward, syncing between Outlook and Google can be surprisingly complex. This guide avoids the need for third-party tools or extensions.

Method 1: Sharing via Calendar Invitation

Both Outlook and Google Calendar utilize the iCal standard for scheduling information exchange. This method leverages that compatibility. This works for Outlook for Office 365, Exchange accounts, Outlook on the web, and Outlook.com. (For Outlook on the web or Outlook.com specifics, see [link to relevant guide]). Note: This method only syncs once; subsequent changes aren't automatically updated. For ongoing sync issues, see [link to troubleshooting guide].

Steps in Outlook:

1. Right-click the calendar to share in the navigation pane and select "Sharing Permissions" (or use the "Share Calendar" option on the "Home" tab).
2. In the "Calendar Properties" dialog box, click "Add" under the "Permissions" tab.
3. Enter the Gmail address and click "OK".
4. Choose permission level (default is "View all details") and click "OK".

Steps in Google Calendar:

1. In your Gmail inbox, locate the invitation. Right-click the URL link and copy it.
2. In Google Calendar, click the " " next to "Other calendars".
3. Select "From URL".
4. Paste the copied link (ending in .ics) and click "Add calendar".
5. Rename and customize the calendar as needed.

Method 2: Publishing the Calendar Online

This method avoids individual invitations. It's available in Outlook.com, Office 365, and Exchange accounts. For desktop Outlook limitations, use Outlook.com.

Steps in Outlook.com/Outlook on the web:

1. Click the settings gear icon, then "View all Outlook settings".
2. Select "Calendar" > "Shared calendars".
3. Under "Publish a calendar," choose the calendar and access level.
4. Click "Publish".
5. Copy the displayed ICS link. (For desktop Outlook instructions, see [link to relevant guide]). Add the public iCalendar to Google using steps 2-5 from Method 1.

Method 3: Importing an iCalendar File

This imports a snapshot of your Outlook calendar; it's a one-time import, not a live sync.

Steps in Outlook:

1. Select the calendar.
2. Click "File" > "Save Calendar".
3. Choose a filename; use "More Options" to specify date range and detail level.

Steps in Google Calendar:

1. Click the settings menu icon, then "Settings".
2. Select "Import & export".
3. Click "Select file from your computer," choose the .ics file, and select the target Google calendar.
4. Click "Import".

Troubleshooting: While iCal is a standard format, compatibility issues exist. Automatic syncing often works only for the initial import. For continuous synchronization, consider [link to alternative solutions guide], such as G Suite Sync for Microsoft Outlook.

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