Split Google sheet into multiple sheets or files

Managing large Google Sheets can be challenging. This article explores efficient methods for splitting a large Google Sheet into multiple sheets within the same file, or even into entirely separate files in Google Drive. This improves organization and facilitates easier data sharing.

Splitting based on Column Values:

Several techniques exist for splitting data based on column values, offering varying levels of automation:

1. Within the Same File (Multiple Sheets):

• FILTER Function: This function allows you to extract rows based on specified criteria. For example, =FILTER(Sheet1!A2:G101,Sheet1!B2:B101 = "Eating Out") extracts all rows from Sheet1 where column B equals "Eating Out." This method requires creating a new sheet for each category and manually adjusting the formula.

• QUERY Function: Similar to FILTER, QUERY offers more complex filtering options. For instance, =QUERY(Sheet1!A1:G101,"select * where B = 'Eating Out'") achieves the same result as the FILTER example above. Like FILTER, manual sheet creation and formula adjustments are necessary.

• Filter and Extract Data Add-on: This add-on simplifies the process. It provides a user-friendly interface for defining filtering criteria without needing to write complex formulas. It allows for previews and offers options to insert the results as formulas or values.

2. Into Separate Files:

• QUERY and IMPORTRANGE: This combination allows splitting data into different files. IMPORTRANGE fetches data from another spreadsheet, and QUERY filters it. This approach requires creating new spreadsheets and manually constructing the formulas for each category. Remember to grant access to the source spreadsheet when using IMPORTRANGE.

• Split Sheet Add-on: This add-on streamlines the process of splitting sheets into separate files, handling both column-based and row-based splitting with a simple, intuitive interface.

Splitting by Sheet:

Several methods facilitate splitting a single Google Sheet file into multiple individual files, one per sheet:

• Sheets Manager Add-on: This add-on offers the quickest method. Select the sheets you want to move and choose "Move to > Multiple new spreadsheets." The add-on creates new files in a dedicated folder.

• Manual Duplication and Removal: Create copies of the original file, then manually delete unwanted sheets from each copy, leaving only one sheet per file. This is a less efficient method for larger files.

• Manual Copy to New Spreadsheet: Right-click on each sheet and select "Copy to > New spreadsheet." This creates a new file for each sheet.

• IMPORTRANGE Function: Use IMPORTRANGE in a new spreadsheet to import the data from each sheet of the original file. This requires creating a new file for each sheet and manually inputting the IMPORTRANGE formula for each.

Choose the method that best suits your needs and technical comfort level. Add-ons generally provide the most efficient and user-friendly approach for large-scale splitting tasks.

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