Google Spreadsheet COUNTIF function with formula examples

Master Google Sheets COUNTIF: A Comprehensive Guide

This guide explores the versatile COUNTIF function in Google Sheets, demonstrating its applications beyond simple cell counting. We'll cover various scenarios, from exact and partial matches to handling multiple criteria and conditional formatting.

• Understanding the COUNTIF Function in Google Sheets
• COUNTIF Syntax and Arguments
• Practical Applications of COUNTIF
  • Counting Cells with Text and Numbers (Exact Matches)
  • Utilizing Wildcard Characters for Partial Matches
  • Implementing COUNTIF for Comparisons (Less Than, Greater Than, Equal To)
• Advanced COUNTIF Techniques with Multiple Criteria
  • AND Logic for Multiple Criteria
  • Counting Unique Values with Multiple Criteria
  • OR Logic for Multiple Criteria
• Counting Blank and Non-Blank Cells
• Integrating COUNTIF with Conditional Formatting
• Counting Cells by Color
  • Video Tutorial: Counting Colored Cells in Google Sheets

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What is the COUNTIF Function?

COUNTIF efficiently counts the occurrences of a specific value within a defined range of cells.

COUNTIF Syntax

The function's structure is straightforward:

=COUNTIF(range, criterion)

• range: The cell range to search (required).
• criterion: The value to count (required).

Practical COUNTIF Examples

While seemingly simple, COUNTIF's power lies in its flexible criteria.

Counting Text and Numbers (Exact Matches)

Imagine sales data for various chocolates across different regions. To count "Milk Chocolate" sales, use:

=COUNTIF(D6:D16,"Milk Chocolate")

This formula counts occurrences of "Milk Chocolate" within the range D6:D16. For numerical values, simply replace the text criterion with the number. Using cell references for criteria improves formula maintainability. For example:

=COUNTIF(C6:C16,A3) (where A3 contains "West")

COUNTIF with Wildcard Characters (Partial Matches)

Wildcard characters "?" (one character) and "*" (any number of characters) enable partial matching. To count sales in regions ending with "est", use:

=COUNTIF(C6:C16,"?est")

Similarly, "*" can be used to count sales of products starting or ending with "Chocolate":

=COUNTIF(D6:D16,"*Chocolate") or =COUNTIF(D6:D16,"Chocolate*")

COUNTIF for Comparisons

COUNTIF can also count numbers based on comparison operators:

Criteria	Formula Example	Description
Greater Than	=COUNTIF(F7:F16,">100")	Counts values greater than 100.
Less Than	=COUNTIF(F7:F16,"	Counts values less than 100.
Equal To	=COUNTIF(F7:F16,"=100")	Counts values equal to 100.
Not Equal To	=COUNTIF(F7:F16,"100")	Counts values not equal to 100.
Greater Than or Equal	=COUNTIF(F7:F16,">=100")	Counts values greater than or equal to 100.
Less Than or Equal	=COUNTIF(F7:F16,"	Counts values less than or equal to 100.

Remember to enclose operators and numbers in double quotes. Ampersands (&) allow combining criteria dynamically.

COUNTIF with Multiple Criteria

For multiple criteria, use COUNTIFS (AND logic) or multiple COUNTIF functions (OR logic).

COUNTIFS (AND Logic)

=COUNTIFS(F5:F16,">=200",F5:F16," counts sales between 200 and 400.

Counting Unique Values with Multiple Criteria

COUNTUNIQUEIFS counts unique values meeting multiple criteria.

COUNTIF (OR Logic)

To count sales of "Milk Chocolate" or "Dark Chocolate", use:

=COUNTIF(D6:D16,"*Milk*") COUNTIF(D6:D16,"*Dark*")

Counting Blank and Non-Blank Cells

COUNTIF easily identifies blank ("") or non-blank ("*") cells.

COUNTIF and Conditional Formatting

COUNTIF integrates with conditional formatting to highlight cells based on frequency.

Counting Cells by Color

While not a native function, add-ons like "Function by Color" enable counting cells by color.

Video Tutorial: Counting Colored Cells

[Video Embed Here - Replace with actual video embed code]

Install "Function by Color" to explore these advanced COUNTIF applications.

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