How to share files and folders on OneDrive

This comprehensive guide explains how to securely share OneDrive files and folders with both internal and external users, and how to sync shared folders with your Windows Explorer. Cloud storage is increasingly popular, offering centralized file management, cross-device syncing, and collaborative features. While services like Dropbox and Google Drive exist, OneDrive's direct Windows 10 integration is a key advantage.

OneDrive prioritizes collaboration, but careful consideration is needed, especially when syncing shared files.

Sharing Files on OneDrive (Personal):

OneDrive offers two sharing methods: anonymous (anyone with the link) and specific individuals.

Public Sharing (Anyone with the Link):

This method allows broad sharing, ideal for newsletters or social media. However, it's the least secure, as links can be forwarded without your knowledge. Access doesn't require OneDrive login.

1. Log into OneDrive with your Microsoft account.
2. Select the file(s) to share.
3. Right-click and choose "Share," or click the top "Share" button.
4. In the "Send Link" dialog, adjust permissions ("Anyone with the link can edit" is default). For more options (expiration date, password – Premium features), click "Anyone with the link" and customize. Click "Apply."
5. Click "Copy Link" and then "Copy."
6. Paste the link into your email or social media post.

Use this method for: Public or large-scale sharing.

Avoid this method for: Sensitive or confidential information.

Sharing with Specific People:

This offers greater control.

1. Select the item(s) and click "Share." Alternatively, use the three-dot menu.
2. Choose "Specific people," set permissions (edit or view), and an optional expiration date. Click "Apply."
3. Enter recipient email addresses and a message (optional), then click "Send." A quick permission change (edit/view) is possible via the pencil icon. Note: Permissions apply to all recipients.

Use this method for: Securely sharing sensitive information.

Avoid this method for: Public sharing.

Sharing OneDrive Folders:

Follow the same steps as for files. Sharing folders (especially with edit permissions) is generally recommended, as recipients can add the folder to their OneDrive and sync it automatically.

Sharing Files on OneDrive for Business (Work/School):

OneDrive for Business offers four sharing scenarios: anyone, people in your organization, users with existing access, and specific people. The process begins by selecting the file or folder; the "Share" button appears on hover.

Key Differences: OneDrive for Business doesn't allow sharing multiple items simultaneously. The "Allow editing" box is unchecked by default. Organizational policies may further restrict options.

The remainder of the document details the specific steps for each sharing scenario in OneDrive for Business, adding shared files to your OneDrive, syncing shared folders to your computer, and stopping folder syncing, all with accompanying screenshots.

The above is the detailed content of How to share files and folders on OneDrive. For more information, please follow other related articles on the PHP Chinese website!